Privacy notice for applicants

With the following information, we would like to provide you with an overview of how your personal data is processed when you apply for a job or submit an open application.

I. Who is responsible for data processing in the application process?

The controller within the meaning of the GDPR is:


Ubica Robotics GmbH
Konsul-Smidt-Str. 20
28217 Bremen +49 421 – 408 814 – 0
jobs@ubica-robotics.eu
Managing directors: Georg Bartels, Jonas Reiling


If you have any questions about the processing of your personal data as part of the application process or about data protection in general, you can contact us at any time at jobs@ubica-robotics.eu


We have appointed a Data Protection Officer, who can be reached as follows:
Klaus-Dieter Franzen:
info@hb-datenschutz.de

II. What data do we process as part of the application process?

As part of the application process, we only process the personal data that you provide to us with your application. This generally includes the following data:

  • First name, last name, and date of birth
  • Contact data (telephone number, email adress);
  • ion data such as your resume,
  • over letter and certificates;
  • where applicable, information about your health or a severe disability;
  • where applicable, a photograph
  • bank details in the event of reimbursement of travel expenses
  • where applicable, any additional information you provide during the application process


To assess your application, we require at least the following data

  • evidence of your suitability, qualifications, and professional performance
  • Contact details.


All other information is voluntary.

III. For what purposes and on what legal basis is the data processed?

We process the data you provide to assess your application and your suitability for the advertised position, as well as to carry out the application process. The legal basis for this is Section 26 (1) sentence 1 of the German Federal Data Protection Act (BDSG) and Article 6 (1) sentence 1 lit. b GDPR (performance of pre-contractual measures taken at the request of the data subject)

In addition, it may be necessary to process your data in order to defend or assert legal claims. This also constitutes our legitimate interest. The legal basis for this processing is Article 6 (1) sentence 1 lit. f GDPR.

If your application documents contain special categories of personal data within the meaning of Article 9 (1) GDPR, we will process these data as part of the application process in order to exercise rights or fulfill obligations under employment law, social security law, and social protection law. The legal basis for this processing is Article 6 (1) sentence 1 lit. c GDPR in conjunction with Article 9 (2) lit. b GDPR and Section 26 (3) BDSG.

IV. Existence of automated decision-making

Automated decision-making pursuant to Article 22 (1) and (4) GDPR — including profiling — does not take place.

V. When do we delete your data?

Your data will be deleted no later than six months after the end of the application process (i.e., upon receipt of your rejection for the position you applied for), unless we have hired you. If an employment contract is concluded with you, your application data will be included in your personnel file.

VI. To which recipients are your data disclosed?

Your application data will only be shared with those departments or individuals within the company who require it to carry out the application process and assess candidates. No data will be transferred to a third country

VII. Your rights as a data subject

As a data subject, you have the following rights:

  • Right of access pursuant to Article 15 GDPR
  • Right to rectification pursuant to Article 16 GDPR
  • Right to erasure of your data pursuant to Article 17 GDPR
  • Right to restriction of processing pursuant to Article 18 GDPR
  • Recht auf Datenübertragbarkeit nach Art. 20 DSGVO

In addition, pursuant to Article 21(1) of the GDPR, you have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data carried out on the basis of Article 6 (1)(f) of the GDPR. In this case, the objection must be substantiated.

VIII. Right to File a Complaint with a Supervisory Authority

If you believe that the processing of your personal data violates data protection laws, you have the right under Article 77(1) of the GDPR to lodge a complaint with a data protection supervisory authority.


This also includes the data protection supervisory authority responsible for us:


The State Commissioner for Data Protection and Freedom of Information of the Free Hanseatic City of Bremen
Arndtstraße 1, 27570 Bremerhaven
Tel.: +49 471 596 2010 or +49 421 361 2010
Email: office@datenschutz.bremen.de